Assistant to the President

Posting Details

Position Information

Posting Number A462
Job Title Assistant to the President
Employee Group Administrative
Job Type Full Time
FLSA Exempt
Salary Range From
Salary Range To
Department President's Office
Description

Position Summary:
Reporting to the President, the Assistant to the President is an advisor to the President and works with the Senior Leadership team in the planning, integration and implementation of goals and priorities in support of the College’s mission. S/he will ensure the cultivation of respectful relationships with both the College community and external constituents. Provides oversight for the President’s Office and President’s House. The Assistant to the President advances initiatives and collaborates on a variety of institutional objectives.

Primary Position Responsibilities:
• Manages projects from the President’s Office, designing processes to guide the work toward expected outcomes.
• Responds to and meets with a broad range of internal and external constituents. S/he provides the President with context and background information on topics and coordinates any preparatory research and analysis.
• Assists with the coordination of internal meetings, creating agendas, reports and presentation materials.
• Responds verbally and in writing to various constituents of the President’s Office in collaboration with the Office of Public Information and Communications.
• S/he brings leadership and planning expertise to discrete projects based on institutional needs.
• Convenes and supports cross-functional ad hoc committees that support Presidential initiatives and projects.
• Supervises and partners closely with the Executive Assistant to the President, responsible for the President’s calendar, meetings and travel and the President’s Office Coordinator.
• Supervises the President’s House staff to ensure the efficient and effective running of the President’s House. Liaise with appropriate departments to ensure events are professionally managed and executed. Develop goals and time lines to organize projects.

• Takes minutes at Senior Leadership meetings and arranges follow up as needed. Provides background materials and produces follow up documents.
• Serves as a resource for internal and external questions. Establish trust and maintain collegial relationships with various individuals and groups.
• Maintain a high degree of discretion, professionalism, integrity and commitment to serving all of the College’s constituents.
• Cross-trained and provides coverage for scheduling and travel in the absence of the Assistant to the President and as necessary.

Requirements

Education Required:
Bachelor’s degree required.

This position supervises the Executive Assistant to the President, President’s Office Coordinator, President’s House staff

Experience Required:
A minimum of 7 years of progressively responsible administrative or related experience. Candidates who possess the qualities and experiences the College seeks will likely come from higher education and/or have prior experience working in collaboration with senior leadership.

Skills and Abilities Required:
• Demonstrated ability to work collaboratively and strategically in a team
• Exceptional writing, editing, and presentation skills
• Exceptional judgment, strong initiative, poise, and patience
• Excellent interpersonal skills with ability to interact with diverse internal and external constituents
• Proven capacity for productive and helpful problem-solving
• A flexible and forward-thinking approach to work
• Ability to anticipate and manage politically sensitive issues within a complex higher education environment
• Ability to set priorities and to plan, organize, coordinate and direct multiple projects and activities with varied deadlines
• Demonstrated ability to lead with an overall institutional perspective
• Ability to maintain confidentiality and discretion
• Professionalism, diplomacy, integrity, and tact
• Excellent analytical skills, detailed oriented

Posting Date 11/01/2017
Close Date
Open Until Filled Yes
EEO/Affirmative Action Statement

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Reference Letter

For HR Use Only

Reference Letter

Will this position accept reference letters? No
Number of reference letters required?
Maximum number of reference letters allowed?
Last date reference letters will be accepted for this position

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Are you an Alumna?
    • Yes
    • No
  2. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Hispanic Today Website
    • Veterans Enterprise Website
    • Women in Business Website
    • Job Opportunities for Disabled American Veterans Website
    • disABLED Person Website
    • Women for Hire Website
    • Hire Our Heroes Website
    • US Military Pipeline
    • Employ Diversity Website
    • Black Perspective Website

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents