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Acquisitions Specialist

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Posting Details

Position Information

Posting Number A494
Job Title Acquisitions Specialist
Employee Group Administrative
Job Type Full Time
FLSA Non-Exempt
Salary Range From
Salary Range To
Department LTS / Library Collections

Wellesley College seeks an experienced, collaborative, and service-oriented Acquisitions Specialist to shares responsibility for the ordering and acquisition of materials for the Wellesley College Library collections. The Acquisitions Specialist plays a key role in monitoring and spending the Library’s materials budget using the College’s financial system and other software programs.

Wellesley College is a private, nonprofit liberal arts college for women founded in 1870. With its rich mix of print and online resources, the Library provides access to one of the finest undergraduate collections in the country.
Key responsibilities
As a member of the Library Collections team, assist in the acquisitions process which includes, but is not limited to, researching order requests, placing orders with appropriate vendors, monitoring order status, and monitoring spend levels in a large and complex fund structure.

Collaborate with selectors, other Library Collections staff, and library users to determine most appropriate library purchases within the framework of local policies and procedures.

Maintain accuracy of fund accounts in the College’s online system by the accurate assignment of funds to orders to comply with fund allocations and restrictions on fund use by subject or format. Process and approve invoices for payment in accordance with College-wide standards.

Manage several DDA/EBA programs, approval plans, and standing orders. Collaborate with the Database Maintenance Specialist to maintain accurate holdings of ebook collections in the library catalog.

Oversee the physical processing of materials for which processing is not outsourced.


Required qualifications

Bachelor’s degree

Minimum of two years’ related library experience

Solid experience with Microsoft Office Suite, especially Excel

Knowledge of and experience with online vendor systems, especially GOBI

General knowledge of accounting and budget procedures

Familiarity with integrated library systems

Ability to evaluate and learn new software to meet departmental needs

Demonstrated strong service orientation, with excellent oral and written communication, organization, and problem-solving skills

Preferred qualifications

Experience with Demand-Driven and Evidence-Based Acquisitions programs
Familiarity with Workday

Experience with Google Apps

Posting Date 02/06/2018
Close Date
Open Until Filled Yes
EEO/Affirmative Action Statement

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Reference Letter

For HR Use Only

Reference Letter

Will this position accept reference letters? No
Number of reference letters required?
Maximum number of reference letters allowed?
Last date reference letters will be accepted for this position

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Hispanic Today Website
    • Veterans Enterprise Website
    • Women in Business Website
    • Job Opportunities for Disabled American Veterans Website
    • disABLED Person Website
    • Women for Hire Website
    • Hire Our Heroes Website
    • US Military Pipeline
    • Employ Diversity Website
    • Black Perspective Website
  2. * Are you an Alumna?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents